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Chapter 10 - Printing From Your Windows NT or Windows 95 Client

Overview of Network Printing

How Network Printing Works

Figure 10-1 Network Printing

1. From an application, you issue the request to print a job.

2. Your print job is first sent to the Windows NT or Windows 95 print spooler.

3. The spooler than sends your job to the Banyan print service on the server. The print service takes all jobs submitted to it and places them in a queue in the order they are received.

4. When your job reaches the top of the queue, if a printer is available, the job is sent to that printer. If a printer is not available, the print job remains in the queue until one is available.

5. A message appears on your workstation informing you that your print job is being spooled (sent) to the printer for printing. The network printer prints each job in order.

6. When your print job completes printing, a status message appears telling you where the job is printed (the printer name).

Printing from Windows Applications

Printing from Non-Windows Applications

Viewing Print Jobs

Managing Network Printers for Windows NT Clients

If you want to set up a printer for Windows applications, see "Setting Up Printers for Windows NT Applications."
If you want to set up a printer for DOS applications, see "Setting Up Printers for DOS Applications."

Setting Up Printers for Windows NT Applications

To Set Up Printers For Windows NT 3.51

1. Open the Windows NT Control Panel by double-clicking the Control Panel icon.

2. Double-click the Print Manager icon. The Print Manager dialog box appears.

Figure 10-2 Print Manager Window

3. Choose the Connect to Printer command from the Printer menu. The Connect to Printer dialog box appears. This dialog box lists the available networks under the heading, Shared Printers.

Figure 10-3 Connect to Printer Dialog Box

4. Do one of the following:

- If you know the full StreetTalk name of the print service, enter the StreetTalk name. Go to step 8.

- If you do not know the full StreetTalk name of the print service, double-click Banyan VINES Network. This shows the default StreetTalk search pattern, usually *@*@*. Go to step 5.

Note: You can create smaller lists of print services that match a StreetTalk pattern, such as *@sales@WCT. In this example, all print service names whose StreetTalk group and organization names match "sales" and "WCT" appear in the list area of the Connect to Printer dialog box. See "Adding Additional StreetTalk Search Patterns" for instructions.

5. Double-click this pattern. All the network print services appear in alphabetical order.

Figure 10-4 All Network Print Services

6. Select a network print service and click OK. The message, "The server on which the printer resides does not have a suitable driver," appears.

Figure 10-5 Connect to Printer Driver Message

7. Click OK (This assumes you want to install the driver on your local workstation.) The Select a Driver dialog box appears, listing the available drivers.

Figure 10-6 Select Driver Dialog Box

8. Select the driver and press ENTER. The system prompt you to insert the CD-ROM that contains the driver (unless you have already copied the driver through the install program or some other process).

Figure 10-7 Load New Print Driver Dialog Box

9. When you have loaded the driver, the Print Manager window appears, with a new Queue Status window for the print service.

Caution: Do not create a Windows NT print queue (printer object) and map it both to a printer port and a VINES print service. Windows NT does not allow for duplicate port assignments.

Note: To specify a banner page, paper format, and number of copies, see "Using the Print Service Options Dialog Box with Windows NT Clients." The Banyan SETPRINT utility allows you to delay spooling until a specified time. This function is not currently implemented. Changes to the spool time delay will be ignored and the ASAP default will be used.

To Set Up Printers For Windows NT 4.0

1. Click the Start Button and select Settings - Printers. The Printers Window appears.

Figure 10-8 Printers Window

2. Double-click the Add Printer icon. The Add Printer Wizard appears.

Figure 10-9 Add Printer Wizard

3. Click Next.

4. Click the Network Printer radio button and then click Next.

5. Do one of the following:

- If you know the full StreetTalk name of the print service, enter the StreetTalk name. Go to step 9.

- If you do not know the full StreetTalk name of the print service, click Browse. The Browse for Printer dialog box appears. Go to step 6.

Figure 10-10 Browse for Printer Dialog Box

6. Double-click the Entire Network icon. The default StreetTalk search pattern *@*@* appears.

7. Double-click the *@*@* icon. All network printers appear listed in alphabetical order.

Note: You can create smaller lists of print services that match a StreetTalk pattern, such as *@sales@WCT. In this example, all print service names whose StreetTalk group and organization names match "sales" and "WCT" appear in the list area of the Connect to Printer dialog box. For instructions on creating StreetTalk search patterns see "Adding StreetTalk Search Patterns for Windows NT Clients."

Figure 10-11 All Network Printers

8. Scroll through the list and select the printer you want to connect to. Click OK. The printer name appears in the Network path or queue name field.

9. If you want to use the printer to print from MS-DOS programs, click the Yes radio button.

10. Click Next. The Pick Printer Model Dialog Box appears.

Figure 10-12 Pick Printer Model Dialog Box

11. Scroll down the lists and select the printer manufacturer and the printer model. If the manufacturer and model are not listed, click Have Disk and install the printer driver that came with your printer.

12. Click Next. The Name Printer dialog box appears.

Figure 10-13 Add Printer Wizard

13. If you want to, enter a printer name in the Printer name field. If you want this printer to be the default printer for all Windows-based programs, click the Yes radio button.

14. Click Next. The wizard asks if you want to print a test page. If you want to print a test page, click the Yes radio button.

15. Click Finish. The system asks you to insert your Windows NT installation media (CD or diskettes).

16. Insert your installation media and click OK. The system copies the new printer driver and adds the new printer to your Printers window.

Note: To specify a banner page, paper format, or number of copies, see "Using the Print Service Options Dialog Box with Windows NT Clients."

Adding Additional StreetTalk Search Patterns for Windows NT Clients

*@Sales@WCT

1. Open the StreetTalk Directory Assistance Subsets dialog box:

- If you are running Windows NT 3.51, double-click the Setup icon in the Banyan program group and then double-click the STDA icon.

- If you are running Windows NT 4.0, click the Start button and select Programs - Banyan - Setup. Then double-click the STDA icon.

The StreetTalk Directory Assistance Subsets dialog box appears.

Figure 10-14 StreetTalk Directory Assistance Subsets Dialog Box

2. Enter a StreetTalk search pattern in the Name Pattern field. The search pattern must be in the form of item@group@organization and must contain at least one wildcard (*) in order to be a valid search pattern.

3. Click Add. The new search pattern is added to the list of search patterns.

4. Click OK to close the StreetTalk Directory Assistance Subsets dialog box. The search pattern you added appears in the Windows NT 3.51 Connect to Printer dialog box or the Windows NT 4.0 Browse for Printer dialog box.

Note: The list on the StreetTalk Director Assistance Subsets dialog box shows all the search patterns you have created. To delete subsets, highlight a search pattern and click Remove.

Setting Up Printers for DOS Applications

To Set Up DOS Application Printers For Windows NT 3.51

1. Open a DOS session.

2. Enter SETPRINT.

3. Map a network print service to one of your local printer ports.

Note: You can also redirect printer ports by running SETPRINT from your user profile. For additional information on SETPRINT, see the Command Reference.

To specify a banner page, paper format, or number of copies, see "Using the Print Service Options Dialog Box with Windows NT Clients."

To Set Up DOS Application Printers For Windows NT 4.0

Using the Print Service Options Dialog Box with Windows NT Clients

Banner title
Paper format
Number of copies
Banner on/off

To Access the Print Service Options Dialog Box from Windows NT 3.51

1. Double-click the Setup icon in the Banyan program group. The program group appears.

Figure 10-15 VINES Setup Group

2. Double-click the Printer icon. The Print Service Options dialog box appears.

Figure 10-16 Print Service Options Dialog Box

Note: The printer name does not necessarily match the StreetTalk name of the print service. The Print To field specifies the destination of the output.

To Access the Print Service Options Dialog Box from Windows NT 4.0

Note: The printer name does not necessarily match the StreetTalk name of the print service. The Print To field specifies the destination of the output.

Viewing Printer Properties from Windows NT Clients

To View Printer Properties For Windows NT 3.51

1. Open the Windows NT Control Panel by double-clicking the Control Panel icon.

2. Double-click the Print Manager icon. The Print Manager dialog box appears.

Figure 10-17 Print Manager Window

3. Select a printer icon and click the Printer Properties button . The Printer Properties dialog box appears.

Figure 10-18 Printer Properties Dialog Box

The Printer Name field shows the name of the Windows NT printer. The Print To: field shows the name of the Banyan print service that the Windows NT printer is connected to.

For an explanation of the remainder of the Printer Proprieties dialog box and other options available from this dialog box, see Windows NT help.

To View Printer Properties For Windows NT 4.00

1. Click the Start Button and select Settings - Printers. The Printers Window appears.

2. Right-click the printer icon you are using. A context menu appears.

Figure 10-19 Printers Context Menu

3. Select Properties. The Printer Properties dialog box appears.

Figure 10-20 Printers Property Sheet

Click the different tabs to see all of the options you can set. The settings you can change depend on your printer type. For an explanation of the remainder of the Printer Proprieties dialog box and other options available from this dialog box, see Windows NT help.

Viewing Print Jobs from Windows NT Clients

To View Print Jobs for Windows NT 3.51

1. Open a DOS session and enter SETPRINT. The Select Print Queue screen appears.

Figure 10-21 Select Print Queue Screen

2. If the printer you want to view is not listed. Select a LPT port and press ENTER. The detail screen for the selected LPT port appears.

3. Select Assign a Different Print Queue and press ENTER. The Select Print Queue Screen appears.

4. Enter the StreetTalk name of the print queue you want to view and press F10. The Select Print Queue screen appears showing the print service mapped to the LPT port.

5. Highlight the print service and press ENTER. The details screen for that LPT port appears.

6. Select List Jobs in Current Print Queue and press ENTER. The Control Printer/Jobs screen appears.

Figure 10-22 Control Printer/Jobs Screen

The Print Jobs dialog box shows all the jobs that are in or have recently passed through the print queue, their state, who sent them to the queue, and the size of the print job in bytes. The Print Jobs dialog box also lets you cancel or pause your print jobs.

1. Select HOLD job from the list of actions on the top of the screen. The cursor moves to the bottom half of the screen.

2. Select the job you want to pause.

1. Select CANCEL job from the list of actions on the top of the screen. The cursor moves to the bottom half of the screen.

2. Select the job you want to cancel.

To View Print Jobs for Windows NT 4.0

1. Click the Start Button and select Settings - Printers. The Printers Window appears.

2. Double-click a printer icon. The Print Jobs dialog box for the selected printer appears.

Figure 10-23 Print Jobs Dialog Box

The Print Jobs dialog box shows all the jobs that are in or have recently passed through the print queue, their status, who sent them to the queue, and the size of the print job in bytes. If the progress shows # of bytes of #, for example, 32 bytes of 140 bytes, the job is being spooled to the print queue.

1. Open the Print Jobs dialog box.

2. Select a print job and then select Document - Pause Printing from the Print Jobs menu.

Note: To unpause a print job, select Document from the Print Jobs menu. There should be a check mark next to Pause Printing indicating that the print job is paused. Select Pause Printing to remove the check mark and resume printing the job.

1. Open the Print Jobs dialog box.

2. Select a print job and then select Document - Cancel Printing from the Print Jobs menu.

Note: Once you cancel a print job you cannot reclaim it. Be very sure you want to cancel the print job before you cancel it.

Removing Network Printers from a Windows NT Client

To Remove Network Printers for Windows NT 3.51

1. Open the Windows NT Control Panel by double-clicking the Control Panel icon.

2. Double-click the Print Manager icon. The Print Manager dialog box appears.

3. Select a printer.

4. From the Printer menu, select Remove Printer.

5. The system ask you to confirm the deletion.

6. Click Yes. The printer is deleted from your workstation.

To Remove Network Printers for Windows NT 4.0

1. Click the Start Button and select Settings - Printers. The Printers Window appears.

2. Select a printer icon and press DELETE. The system asks you to confirm the deletion.

3. Click Yes. The printer is deleted from your workstation.

Managing Network Printers for Windows 95 Clients

If you want to set up a printer for Windows applications, see "To Set Up Printers for Windows 95 Applications."
If you want to set up a printer for DOS applications, see "To Set Up Printers for DOS Applications."

Caution: Do not create a Windows 95 print queue and map it both to a printer port and a network print service. This causes unexpected results.

Setting Up Printers for Windows 95 Clients

To Set Up Printers for Windows 95 Applications

1. Click the Start Button and select Settings - Printers. The Printers Window appears.

Figure 10-24 Printers Window

2. Double-click the Add Printer icon. The Add Printer Wizard appears.

3. Click Next.

4. Click the Network Printer radio button and then click Next.

5. Do one of the following:

- If you know the full StreetTalk name of the print service, enter the StreetTalk name. Go to step 9.

- If you do not know the full StreetTalk name of the print service, click Browse. The Browse for Printer dialog box appears. Go to step 6.

Figure 10-25 Browse for Printer Dialog Box

6. Double-click the Entire Network icon. The default StreetTalk search pattern *@*@* appears.

7. Double-click the *@*@* icon. All network printers appear listed in alphabetical order.

Note: You can create smaller lists of print services that match a StreetTalk pattern, such as *@sales@WCT. In this example, all print service names whose StreetTalk group and organization names match "sales" and "WCT" appear in the list area of the Connect to Printer dialog box. For instructions on creating StreetTalk search patterns see "Creating StreetTalk Search Patterns for Windows 95 Clients."

Figure 10-26 All Network Printers

8. Scroll through the list and select the printer you want to connect to. Click OK. The printer name appears in the Network path or queue name field.

9. If you want to use the printer to print from MS-DOS programs, click the Yes radio button.

10. Click Next. The Pick Printer Model Dialog Box appears.

Figure 10-27 Pick Printer Model Dialog Box

11. Scroll down the lists and select the printer manufacturer and the printer model. If the manufacturer and model are not listed, click Have Disk and install the printer driver that came with your printer.

12. Click Next. The Name Printer dialog box appears.

Figure 10-28 Name Printer Dialog Box

13. If you want to, enter a printer name in the Printer name field. If you want this printer to be the default printer for all Windows-based programs, click the Yes radio button.

14. Click Next. The wizard asks if you want to print a test page. If you want to print a test page, click the Yes radio button.

15. Click Finish. The system asks you to insert your Windows 95 installation media (CD or diskettes).

16. Insert your installation media and click OK. The system copies the new printer driver and adds the new printer to your Printers window.

Note: To specify a banner page, paper format, or number of copies, see "Using the Print Service Options Dialog Box with Windows 95 Clients."

To Set Up DOS Application Printers For Windows 95

Creating Additional StreetTalk Search Patterns for Windows 95 Clients

1. From Explorer, double-click Network Neighborhood.

2. Right-click on Entire Network. A context menu appears.

Figure 10-29 Context Menu for Entire Network

3. Click on StreetTalk Search Patterns. The StreetTalk Search Patterns dialog box appears.

Figure 10-30 StreetTalk Search Patterns Dialog Box

4. Enter a StreetTalk search pattern in the StreetTalk Search Patterns field. The search pattern must be in the form of item@group@organization and must contain at least one wildcard (*) in order to be a valid search pattern.

5. Click Add. The new search pattern is added the list under Entire Network.

Note: Follow these steps to delete subsets. The drop-down list shows all the search patterns you have created. Highlight a search pattern and click Delete.

Using the Print Service Options Dialog Box with Windows 95 Clients

Banner title
Paper format
Number of copies
Banner on/off

To Access the Print Service Options Dialog Box from Windows 95

Note: The printer name does not necessarily match the StreetTalk name of the print service. The Print To field specifies the destination of the output.

Viewing and Setting Printer Properties for Windows 95 Clients

1. Click the Start Button and select Settings - Printers. The Printers Window appears.

Figure 10-31 Printers Window

2. Right-click the printer icon you are using. A context menu appears.

Figure 10-32 Printers Context Menu

3. Select Properties. The Printer Properties dialog box appears.

Figure 10-33 Printers Property Sheet

Controlling a Job's Print Time

1. Click the Banner tab.

2. If the Print Immediately box is checked, click it to remove the check mark.

3. Enter a time in the Print Time box. Enter the time in 24-hour HH:MM format.

4. Click Apply.

- To change the time that printed jobs remain in the queue (the default is 3 minutes), enter the number of minutes in the Delete from Queue box.

- To display status messages about a print job, click the Status Messages checkbox.

Types of Print Service Information

The Status may be:

Running: Service is available for use.

Down: Service is stopped and not available.

Unavailable: Service could not be found or could not be accessed.

Viewing Print Jobs from Windows 95 Clients

1. Click Start and select Settings, Printers. The Printers window appears.

2. Double-click a printer icon. The Print Jobs dialog box for the selected printer appears.

Figure 10-34 Print Jobs Dialog Box

The Print Jobs dialog box shows all the jobs that are in or have recently passed through the print queue, their status, who sent them to the queue, and the size of the print job in bytes. If the progress shows # of bytes of #, for example, 32 bytes of 140 bytes, the job is being spooled to the print queue.

The Print Jobs dialog box also lets you cancel or pause your print jobs.

1. Open the Print Jobs dialog box.

2. Select a print job and then select Document - Pause Printing from the Print Jobs menu.

Note: To unpause a print job, select Document from the Print Jobs menu. There should be a check mark next to Pause Printing indicating that the print job is paused. Select Pause Printing to remove the check mark and resume printing the job.

1. Open the Print Jobs dialog box.

2. Select a print job and then select Document, Cancel Printing from the Print Jobs menu.

Note: Once you cancel a print job you cannot reclaim it. Be very sure you want to cancel the print job before you cancel it.

Removing Network Printers from Windows 95 Clients

To Remove Network Printers for Windows 95

1. Click Start and select Settings, Printers. The Printers Window appears.

2. Select a printer icon and press DELETE. The system asks you to confirm the deletion.

3. Click Yes. The printer is deleted from your workstation.

Troubleshooting Tips

The printer you have selected is "active." Check this by choosing the Printers icon in the Control Panel.
The correct printer is selected as the default printer.
You are connected to a printer through the Printers dialog box. Double-click the Printers icon in the Control Panel. You only need to do this once, usually during the installation procedure.
The printer setup of each application is consistent across the applications. For example, one application's printer setup might specify the network printer as having only 512 KB while another application might specify 2 MB.

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