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Chapter 5 - Using Your Address Book

Overview of the Address Book

Sample Uses of the Address Book

Example Abbreviating StreetTalk Names

Using Mail Gateway and Other Addresses

Accessing Your Address Book

Figure 5-1. Manage Address Book Menu

Managing Your Address Book

Add entries in your address book
Edit entries in your address book
Delete entries in your address book
List the addresses included in an address book entry

Adding Entries

1. From the Manage Address Book menu, select the Add a New Entry function. The Add an Entry screen appears. The sample Add an Entry screen shows Mary Aspen's address book entry, MyList.

2. In the Entry Label field, type a label for the entry and press ENTER.

A label can be a maximum of 15 characters. Select concise labels because they are easier to remember and to enter in address fields.

Figure 5-2. Add an Entry Screen

3. In the Addresses field, enter one or more names of the users and lists you want the label to represent. Nicknames are allowed. Separate each name by a comma.

If you need help finding names, press F2 to use the StreetTalk database or press the STDIRECT hotkey to access STDA. After locating names, select them for automatic insertion in this field.

An address can be a maximum of 512 characters.

4. When you have finished entering the names in this field, press F10 to save the new address book entry.

Mail returns you to the Manage Address Book menu and displays the new entry.

Editing Entries

1. From the Manage Address Book menu, select the Edit an Entry function. The cursor moves to the bottom part of the screen.

2. Select an entry. The Edit an Entry screen appears.

Figure 5-3. Edit an Entry Screen

3. Edit the selected entry as needed by typing over existing text, using the data entry keys.

4. When you have finished editing, press F10 to save your changes. The Manage Address Book menu appears.

Press ESC to retain the original entry and return to the Manage Address Book menu.

Deleting Entries

1. From the Manage Address Book menu, select the Delete an Entry function. The cursor moves to the bottom part of the screen.

2. Select an entry for deletion. The Delete an Entry screen appears, prompting you to confirm the deletion.

Figure 5-4. Delete an entry Screen

- To select NO, press ENTER. The deletion is canceled.

- To select YES, press the right arrow key once and press ENTER. The entry is deleted.

You return to the Manage Address Book menu.

Listing Entry Addresses

1. From the Manage Address Book menu, choose the Select From List Below function. The cursor moves to the bottom part of the screen. On the bottom line of the screen is a new option, called F2 for Members.

2. Select an entry.

3. Press F2 to display the addresses of the selected entry.

Figure 5-5. Address Display for Selected Entry

For example, if Mary Aspen selected "MyList," she would see the listing shown in the sample screen

4. Press ESC to return to the Manage Address Book menu.

Using Entries in a Mail Message

Example Using Customized Address Labels

To: TerryF@Admin,PatJ@Finance,KimG@Travel,EvaK@AcctsR,JoanS@AcctsP

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